Add a maintainer guide to the docs

docs/index.rst

@@ -28,6 +28,7 @@ Contents
    faq
    troubleshooting
    contributing
+   maintainer-guide
 
 Indices and tables
 ------------------

docs/maintainer-guide.md

@@ -0,0 +1,93 @@
+# Maintainer guide
+
+This document is intended for maintainers of the template.
+
+## Automation scripts
+
+We have a few workflows which have been automated over time. They usually run using GitHub actions and might need a few small manual actions to work nicely. Some have a few limitations which we should document here.
+
+### CI
+
+`ci.yml`
+
+The CI workflow tries to cover 2 main aspects of the template:
+
+- Check all combinations to make sure that valid files are generated with no major linting issues. Issues which are fixed by an auto-formatter after generation aren't considered major, and only aim for best effort. This is under the `test` job.
+- Run more in-depth tests on a few combinations, by installing dependencies, running type checker and the test suite of the generated project. We try to cover docker (`docker` job) and non-docker (`bare` job) setups.
+
+We also run the deployment checks, but we don't do much more beyond that for testing the production setup.
+
+### Django issue checker
+
+`django-issue-checker.yml`
+
+This workflow runs daily, on schedule, and checks if there is a new major version of Django (not in the pure SemVer sense) released that we are not running, and list our dependencies compatibility.
+
+For example, at time of writing, we use Django 4.2, but the latest version of Django is 5.0, so the workflow created a ["Django 5.0" issue](https://github.com/cookiecutter/cookiecutter-django/issues/4724) in GitHub, with a compatibility table and keeps it up to date every day.
+
+#### Limitations
+
+Here are a few current and past limitations of the script
+
+- When a new dependency is added to the template, the script fails to update an existing issue
+- Not sure what happens when a deps is removed
+- ~~Unable to parse classifiers without minor version~~
+- ~~Creates an issue even if we are on the latest version~~
+
+### Issue manager
+
+`issue-manager.yml`
+
+A workflow that uses [Sebastian Ramirez' issue-manager](https://github.com/tiangolo/issue-manager) to help us automate issue management. The tag line from the repo explains it well:
+
+> Automatically close issues or Pull Requests that have a label, after a custom delay, if no one replies back.
+
+It runs on a schedule as well as when some actions are taken on issues and pull requests.
+
+We wait 10 days before closing issues, and we have a few customised reasons, which are configured in the workflow itself. The config should be fairly self-explanatory.
+
+### Pre-commit auto-update
+
+`pre-commit-autoupdate.yml`
+
+Run daily, to do `pre-commit autoupdate` on the template as well as the generated project, and opens a pull request with the changes.
+
+#### Limitations
+
+- The PR is open as GitHub action which means that CI does NOT run. The documentation for create-pull-request action [explains why](https://github.com/peter-evans/create-pull-request/blob/main/docs/concepts-guidelines.md#triggering-further-workflow-runs).
+- Some hooks are also installed as local dependencies (via `requirements/local.txt`), but these are updated separately via PyUP.
+
+### Update changelog
+
+`update-changelog.yml`
+
+Run daily at 2AM to update our changelog and create a GitHub release. This runs a custom script which:
+
+- List all pull requests merged the day before
+- The release name is calendar based, so `YYYY.MM.DD`
+- For each PR:
+  - Get the PR title to summarize the change
+  - Look at the PR labels to classify it in a section of the release notes:
+    - anything labelled `project infrastructure` is excluded
+    - label `update` goes in section "Updated"
+    - label `bug` goes in section "Fixed"
+    - label `docs` goes in section "Documentation"
+    - Default to section "Changed"
+
+With that in mind, when merging changes, it's a good idea to set the labels and rename the PR title to give a good summary of the change, in the context of the changelog.
+
+#### Limitations
+
+- Dependencies updates for the template repo (tox, cookiecutter, etc...) don't need to appear in changelog, and need to be labelled as `project infrastructure` manually. By default, they come from PyUp labelled as `update`.
+- Dependabot updates for npm & Docker have a verbose title, try to rename them to be more readable: `Bump webpack-dev-server from 4.15.1 to 5.0.2 in /{{cookiecutter.project_slug}}` -> `Bump webpack-dev-server to 5.0.2`
+
+### Update contributors
+
+`update-contributors.yml`
+
+Runs on each push to master branch. List the 5 most recently merged pull requests and extract their author. If any of the authors is a new one, updates the `.github/contributors.json`, regenerate the `CONTRIBUTORS.md` from it, and push back the changes to master.
+
+#### Limitations
+
+- If you merge a pull request from a new contributor, and merge another one right after, the push to master will fail as the remote will be out of date.
+- If you merge more than 5 pull requests in a row like this, the new contributor might fail to be added.

scripts/update_contributors.py

@@ -40,8 +40,8 @@ def iter_recent_authors():
     """
     Fetch users who opened recently merged pull requests.
 
-    Use Github API to fetch recent authors rather than
-    git CLI to work with Github usernames.
+    Use GitHub API to fetch recent authors rather than
+    git CLI to work with GitHub usernames.
     """
     repo = Github(login_or_token=GITHUB_TOKEN, per_page=5).get_repo(GITHUB_REPO)
     recent_pulls = repo.get_pulls(state="closed", sort="updated", direction="desc").get_page(0)